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Board Position

 Responsibilities

President

  • Chair BPSA Board Meetings

  • Represent BPSA  to other organization and dub members

  • Act as the main contact person for BPSA

  • Chair all Board meetings

  • Serve on the annual Budget Committee and Team Formation Committee

  • Coordinate the recruitment of new board members

  • Assist Board members as required

  • Train Executive Vice President to assume duties of President as necessary

  • Develop initiatives for BPSA to improve its ability to meet its mission and vision
 

Vice President

  • Attend monthly Board meetings

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Treasure

  • Maintain BPSA financial records

  • Prepare monthly financial report for board meetings

  • Disburse BPSA funds

  • Serve on Annual Budget Committee, preparing proposed budget

  • File annual tax information

  • Attend monthly Board meetings

Secretary

  • Take Minutes during all Board meetings, providing Minutes at the next Board meeting for approval

  • Distribute approved Minutes to Web Administrator for distribution

  • Update and maintain BPSA records, including the Bylaws

  • Arrange facilities for regular board meetings
 

Registrar

Travel

  • Provide registration information to returning players and to schools in BPSA area for new player recruitment

  • Provide information to web administrator for Registration Page on web site

  • Coordinates registration with the recreation department, the flights registrar, and the communication chairman

  • Sets the schedule with the Boy's Travel Commissioner and Girls Travel Commissioner. Collects registrations with recreation department. Runs registration tables

  • Maintains travel players database.

  • Registers travel players with PA West each session. Ensures that teams are registered before the start of the season

  • Acquires necessary materials for coaches, i.e., rooster cards, player card, rules

  • Breaks down players by age/sex and relates that information to the travel commissioners. Determines method of  distribution of materials, rooster, and cards

  • Adjudicate and reconcile players and team with the recreation department for reimbursement to the association

Flights

  • Works with the recreation department and communications chair to register players for each session

  • Develops session schedule with Flights Coordinator

  • Breaks registration down by age/sex, and transmits this information to the different flight commissioners

  • Collects registration for recreation department

  • Maintains Flight player database

  • Register players with PA West each session

  • Adjudicates and reconcile players and teams with the recreation department for  reimbursement to the association

General

  • Attend monthly BPSA Board meetings

  • Maintain all records required by BPSA affiliates and for insurance purposes

  • Perform other registration duties as identified by Board
 

Field Coordinator

  • Maintain BPSA fields year-round

  • Coordinate lining and maintenance of BPSA fields during season and for tournaments as needed

  • Attend or provide coverage for all in-person registration functions to recruit volunteers to assist with field maintenance

  • Coordinate with VP Coaches regarding assigning of practice fields during Coaches' Meetings

  • Buy such supplies as are needed to line and maintain fields

  • Research and lead any BPSA efforts to develop new fields or increase quality of current fields

  • Handle or coordinate other field-related duties as need is identified

  • Attend monthly BPSA Board meetings

 
  Web Administrator
  • Responsible for updating the web site as requested by board members
  • Responsible for publishing the meeting minutes on a monthly basis after receiving them from the secretary
  • Responsible for updating the meeting dates and times on a yearly basis
  • Update registration form on a semi-yearly basis
  • Attend monthly BPSA Board meetings
 
 

Referee Coordinator

  • Coordinate recruitment and training of all club referees

  • Schedule referees for all home BPSA games, BPSA-hosted and BPSA tournaments

  • Maintain records needed to reimburse referees for games officiated

  • Provide web administrator with information for Referees' Page of web site

  • Evaluate referees' performance during the season and provide assistance in improvement in skills

  • Coordinate the recertification of referees each year

  • Attend or provide coverage for all in-person registration functions to recruit potential referees

 
 

Public Relations

  • Attend monthly BPSA board meetings

 
 

Coach and

Player Development

  • Develop BPSA sponsored soccer camp proposal, determining which outside provider(s) will be utilized, and include budgetary and volunteer resource needs

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  • Schedule camps with Board approval

  • Attend or provide coverage for all in-person registration functions to recruit potential volunteers, provide player information and answer related questions

  • Recruit necessary volunteers to assist with camps

  • Coordinate promotion of camps with web administrator, secretary and travel commissioners for in-person registration and camp registration form hand-outs

  • Encourage coach training thru PA West sponsored classes

  • Provide upon request specialized training (goalkeepers and individual skills) for BPSA members and flight coaching orientation topics

  • Attend monthly BPSA board meetings

 
  Travel Commissioner

  • Attend monthly BPSA board meetings

  • Prior to start of registration, picks coaches for different travel teams. Presents this list to board

  • With registrar, help determine the number of players for the various ages and sexes

  • With coaches, recruit assistant coaches.

  • With coaches, develop teams from those players registered.

  • With coaches, settles disagreements between coaches/ parents/ players.

  • With coaches, helps develops try-outs/assessments for team placement.

  • Helps new coaches with procedures involving registration, player cards, rosters, equipment, schedules, field, etc.

  • Develop as many teams as possible with the players who have  registered

  
  Flight Commissioner Coordinator
  • Works with one age group of players for the in house program.  (The age groups are designated Flight 1 through Flight 5.)
  • With the Flight Commissioner Coordinator, determines the time, place and format of the fall and spring flights season.
  • Obtains complete roster of players and coaches from the Flights Registrar.
  • Determines the number of teams, the number of players on each team and who will play on which team. Calls prospective coaches to confirm commitment and calls others for coaching if needed. 
  • Oversees coordination with MLS coaching representative.
  • Oversees each Saturday flights session during the fall and spring season.

  • Attend monthly BPSA board meetings

  
  Flight Commissioner
  • Makes sure each flight has a commissioner and registrar knows each commissioner.
  • With the Flight Commissioners, determines the time, place and format of the fall and spring in-house programs.
  • Coordinates flights with MLS coaching representatives.
  • Arranges for coaches training.
  • Facilitates coordination among the flights.

  • Attend monthly BPSA board meetings

  
  Communications Chairman
  • Utilizes various tools to increase communication and visibility of the soccer association both inside the program and outside the program.
  • Assembles and distributes material about the current season at the beginning of flights season each session.
  • Works with the recreation department to inform the community and schools about soccer and registration through the monthly recreation newsletter and the community
    magazine
  • Post messages on the community cable channel about registration and upcoming events. Assembles and distributes either by mail, school handouts, or website periodic newsletters or featured items out soccer
  
 

Equipment Manager

  • Attend monthly BPSA board meetings

 

       

LAST UPDATED:  June 13, 2006